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SAMPLE AGENDA - Tuesday MAY 17, 2011
Calgary Pace Setters Toastmasters You are Invited! Come and check us out. No obligation to join. Club #8170, Area 23, Division G, District 42 7:15pm to 9:15pm, Tuesdays, St Sebastian School Staff Room 65 Chaparral Drive SE www.calgarypacesetters.com www.calgarytoastmsters.wordpress.com www.d42tm.org www.toastmasters.org
UPCOMING EVENTS AND ANNOUNCEMENTS:
List of new officers to WHQ June 30. TI International Convention August in Las Vegas, NV. August. 7:13 Sergeant at Arms gives 2 minute warning and Competent Leader reminder - 7:15 CALL TO ORDER by the Sergeant at Arms - May read Mission Statement or portion thereof. Introduce the Chairman (Club President or designate).
7:17 ROUTINE BUSINESS by Chairman - (Typically the President)
Welcome remarks and present the THEME: SPACE. Call for the Invocation ( ). Chairman conducts the Loyal Toast to the Queen. Ask Grammarian ( ) for the Word of the Day. Review for Changes to the Agenda then call for Approval of Agenda. Call for introductions (20 seconds max each. Guests may prefer to be introduced).
7:30 IF a BUSINESS MEETING as may be ordered by the assembly:
READING AND APPROVAL OF MINUTES: Call for Minutes of previous business meeting (read or circulate). Call for motion to approve of the minutes of the previous meeting.
REPORTS OF OFFICERS: the President/ the VP Education/ the VP Membership the VP Public Relations/ the Treasurer.
SPECIAL ORDERS: UNFINISHED BUSINESS AND GENERAL ORDERS: NEW BUSINESS: ANNOUNCEMENTS:
7:30 or, IF an EDUCATION SESSION - ( ) - Title: ( ).
7:50 COMMUNICATION AND LEADERSHIP PROGRAM:
Chairman explains the duties of Toastmaster. Introduce the Toastmaster who is the Master of Ceremonies:( ).
7:50 TOASTMASTER: ( ) (Ask each to explain his/her duties). Introduce General Evaluator ( ) Introduce Timer ( ) Introduce Grammarian ( ) and AH Counter ( ) .
7:55 PREPARED SPEECHES hosted by TOASTMASTER: ( ) Ask first evaluator to read objectives and time of the speech. Instruct Timer for use of the lights to indicate signal times for the speech. Toastmaster introduces the speaker and give speech title.
1) ( ) Evaluator ( ) ONE MINUTE OF SILENCE 2) ( ) Evaluator ( ) ONE MINUTE OF SILENCE 3) ( ) Evaluator ( ) ONE MINUTE OF SILENCE
8:25 TOASTMASTER: ( ) Ask all to vote for Best and Most Improved Speaker.
10 Minute Break - Timer to Time. Sgt at Arms gives one minute warning.
8:35 TOASTMASTER Introduce and call to the lectern Table Topics Master ( ).
TABLE TOPICS by Table Topics Master - ( ):
Explain table topics and ask guests if they wish to participate. Speakers to lectern. Give timing instructions to Timer ( ) (maximum 2 minutes per speaker). Impromptu speeches from 5 or 6 speakers based on time available. Review names of speakers and ask all present to vote for Best Table Topics speaker. Return control of meeting to Toastmaster ( ).
8:50 TOASTMASTER: Introduce the General Evaluator ( ) 8:50 GENERAL EVALUATOR: ( ) Give Timer ( ) instructions for evaluations (2 minutes per evaluation) Formal speech evaluations 1) 2) 3) Ask all present to vote for Best Evaluator Ask for Grammarian and Ah Counter report ( AND ) Ask for Timer’s Report ( ) General Evaluation ( ) overall evaluation of meeting (maxi. 5 mins) Return control of meeting to the Toastmaster ( ) 9:00 TOASTMASTER: ( ) Call for Joke, Tip of the Day or Formal Toast ( - your choice ) Ask Someone to reply to the Toast if a Toast was made. 9:05 TOASTMASTER: ( ) Presents the AH Pig to the person with the most Ahs, ums Present the awards: Grammy Pig RIBBONS: 1) Best Table Topics; 2) Best Evaluator; and 3) Best Speaker Return control of the meeting to the Chairman ( )
9:10 CHAIRMAN: Help VP Education ( ) to update the Meeting Planner Invite guests to offer comments on the meeting Remind participants to have their CC and CL Records initialed by the VP Ed. Give closing comments and invite everyone to return to the next meeting
9:15 Meeting Adjourned
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